TABLE OF CONTENTS

Introduction

What is LumiSight Workplace?

LumiSight Workplace is a self-screening platform that supports the well-being of employees and visitors in workplace communities. It was developed by DataHouse Consulting, a local Hawaii company dedicated to supporting our communities through innovative technology solutions.


How does LumiSight Workplace work?

LumiSight Workplace is easy to use every day. Users log in to a web or mobile application and perform a quick check-in. They immediately receive guidance on whether they can come on site or stay home that day.


How do users access LumiSight Workplace?

Some users, such as employees and practitioners, will receive an account activation email with a link to set up their account. Alternatively, users can go to queens.workplace.lumisight.com or download the LumiSight Workplace mobile app from the App Store (for iOS devices) or Google Play (for Android devices).


When they log in for the first time, they will enter their email address, receive a verification code, then create a password.


How do Queens administrators monitor the community's check-ins?

Queens administrators have access to the web admin application where they can monitor LumiSight Workplace usage, check-in statuses, notifications, user permissions, and more. Follow this user guide to navigate the web admin app and help keep the community healthy.


Overview screen

The Overview screen shows the total number of users who have completed their daily check-in.

Overview tab showing daily check-in stats of users and the week


Critical alerts

Critical alerts notify recipients when someone checks in as not clear, submits a contact history form, or does not check in for a few days. If you are a recipient of a critical alert, you will receive an email and a notification in the admin app.

Critical alerts drop down view

Check-ins

Go to Check-ins to view individual check-in statuses and results.

Check-ins tab displaying users and statuses


View user check-in details

View the check-in history for each individual user.


1. Select the user from the Check-ins list.

Check-ins tab displaying list of users


2. The User Detail tab shows the user's information.

User details tab on user info


3. Select the Check-ins tab to view the entire check-in history for the user.

Check-in history tab on user info


Export check-ins

Export the check-in list as an Excel spreadsheet for reporting purposes.


1. Select Export from the Check-ins screen.

Check-ins tab showing export button


2. Select the user type and date range, then select Export.

Export modal view


3. The export file is an Excel spreadsheet that lists the daily check-in history for each user.

Sample excel spreadsheet received from export


Manage application

Go to Manage Application to view the entrance questions, daily check-in questions, and results that your users see on their apps. Select the down arrow to expand a section and view its title and description.


Manage application tab


Manage notifications

Go to Manage Notifications to view your daily push notification, email templates, and send mass emails to your users.

Manage notifications tab view


Send mass emails

You can send the same mass emails to all users, or you can send custom emails to different user groups.


1. Select one or more user groups, one or more companies/departments, then select an email message. To send, select Send Email.

Mass email tab displaying email and user/company selection


2. The user groups you selected will receive an email with your message.

Sample email message


View critical alert settings

Critical alerts notify recipients when someone checks in as not clear, submits a contact history form, or does not check in for a few days.


1. Select the Critical Alert tab to view the alerts and settings.

Critical alerts tab


Manage users

Go to Manage Users to view user information, change a user's work status, and change a user's admin role.

Manage users tab


View a user's admin role

You can view a user’s information and admin role to monitor their permissions.


1. Select the user from the Manage Users list.

Manage users tab showing list of users


2. The User Detail tab shows the user's information including their admin role.

User detail tab showing Admin Role option


Manage roles and permissions

Go to Roles and Permissions to view roles and permissions.

Roles and Permissions tab displaying Edit Permissions button